These Event Terms and Conditions (“Event Terms”) apply to your participation in an Event conducted by Dubai Future Foundation (“DFF”). For the purposes of these Event Terms, “Event” means the event for which you have registered via the form issued to you.

In these Event Terms, “Business Day” means a day other than a Saturday, Sunday or public holiday in Dubai, and DFF and you are each a “Party”

PARTICIPANT TERMS AND CONDITIONS

By agreeing to participate in the Event, you agree and accept these Event Terms which apply to one or more of the following types of participation (as agreed between you and DFF):

1. Speaker (example: keynote, panel, workshop); and/or

2. Exhibitor (example: standalone space or combined).

individually or jointly your “Participation”.

If you are an event sponsor – these Event Terms must be read together with the terms of your sponsorship. In the event of a conflict, the terms of your sponsorship agreement will prevail.

1. WITH REGARDS TO YOUR PARTICIPATION AT THE EVENT you agree:

1.1 Any materials created or used by you (or your representatives and/or employees) in connection with your Participation at the Event shall be deemed Participation Materials. If requested, you will provide any PowerPoint, video, or other materials to be projected or displayed in relation to your Participation to DFF at least 72 hours prior to the Event in final format.

1.2 Unless expressly agreed under separate terms, no fee is payable by DFF in respect of your Participation, and you shall not be entitled to receive any remuneration, fee, commission, royalty or monetary compensation of any kind or nature from DFF or any other party in connection with the Event or any exploitation of the Participation Materials in any manner.

1.3 Save as expressly set out in Clause 2: Travel and Accommodation, you shall arrange and cover the cost of travel and accommodation required for yourself and/or any representatives to attend the Event (including transport to and from the airport) and shall be liable for any other expenses that may be incurred during the course of your Participation at the Event.

2. TRAVEL AND ACCOMMODATION (SPEAKERS)

2.1 This clause 2 applies only where you participate as a Speaker and only where DFF has confirmed to you directly in writing (by email) that it will meet your travel and accommodation costs for the Event. In the absence of such written confirmation, clause 1.3 applies in full and you remain solely responsible for arranging and covering the cost of your own travel and accommodation.

2.2 Where clause 2.1 applies, DFF shall, subject to the remainder of this clause 2, cover only the cost of: (a) return air travel to and from the Event (class of flight at DFF’s sole discretion); (b) hotel accommodation for the nights agreed by DFF in writing (particulars of hotel to be determined at DFF’s sole discretion) (together, the “Covered Costs”). DFF shall not cover, and you shall remain solely responsible for, any and all other costs and expenses of any nature whatsoever, including (without limitation) ground transport, transfers, incidentals, minibar, spa, laundry, telecommunications, class or room upgrades, additional nights, and any costs relating to accompanying guests or companions.

2.3 All Covered Costs shall be arranged and paid by DFF directly to the relevant airline, travel provider and/or hotel. DFF shall not reimburse any amount paid by you and shall have no liability to you in respect of any cost incurred by you other than a Covered Cost arranged and paid by DFF in accordance with this clause 2.

2.4 DFF may, in its sole and absolute discretion, reject or decline to meet any travel or accommodation request that it considers to be frivolous, excessive, unreasonable or outside the scope of the Covered Costs, and may require you to select from options specified by DFF.

2.5 DFF reserves the right to recover from you, and you shall pay to DFF on demand, the amount of any Covered Costs (including any non-cancellable Covered Costs) incurred by DFF where you fail to attend or complete your Participation, cancel or amend any arrangement without DFF’s prior written approval, or otherwise breach these Event Terms.

2.6 If you are not provided with the written confirmation at clause 2.1 above, then you shall arrange and cover the cost of travel and accommodation required for yourself and/or any representatives to attend the Event (including transport to and from the airport) and shall be liable for any other expenses that may be incurred during the course of your Participation at the Event.

3. PUBLICITY

3.1 You may publicise your Participation in the Event on your social media and/or other public profiles, such publications to be in accordance with these Event Terms. DFF grants you a revocable, non-exclusive, non-assignable, non-transferable, non-sublicensable limited license to use the DFF trademarks and logos provided by DFF to you for the sole purpose of the Participation and complying with your obligations under these Event Terms (“DFF Marks”). Your use of the DFF Marks shall always be in accordance with the terms of these Event Terms and DFF’s branding guidelines and/or other instructions communicated by DFF to you.

3.2 You acknowledge and agree that any and all use of the Museum of the Future imagery, including but not limited to use of the image of the Museum of the Future, calligraphy or related Intellectual Property Rights, is strictly prohibited.

3.3 In respect of your Participation, you shall not knowingly or negligently discuss, portray (whether expressly or implicitly), or do any action or permit or suffer any omission that would be; (i) detrimental to the goodwill associated with the name of DFF or its affiliates; or (ii) create unfavourable publicity or bring disrepute or controversies to DFF or its affiliates; (iii) considered as offensive to Dubai, United Arab Emirates, as well as its traditions, culture or customs; or (iv) violate any proprietary or personal rights of others (including but not limited to, copyright, trademark, privacy rights); and/or (v) be deemed defamatory, unlawful, inappropriate or offensive.

3.4 If you require any non-typical equipment or support, you must inform DFF at least 7 Business Days prior to the Event. DFF shall have the right, in its sole discretion, to reject any request that it deems to be unreasonable or excessively costly.

4. DFF’S RIGHTS

4.1 DFF shall have the right to publicise your Participation in the Event in a manner of its choosing including using your (or your employee’s) biography and/or likeness or logo (licensed pursuant to these Event Terms, see below) both before and after the Event. DFF shall not be required to seek your approval for its use of the approved biography, likeness or logo as contemplated hereunder.

4.2 You acknowledge that: (a) DFF will not be held liable in any way for any loss of opportunity to publicise your Participation; (b) you grant DFF an unconditional and irrevocable right and licence to capture, record and reproduce, by any means and in any medium, photographs, videos, audio, transcripts, copies and other reproductions of your Participation, the Participation Materials, the Showcasing Materials and the Showcasing Space, and of and statements made, displayed or distributed by you or on your behalf at or in connection with the Event (together, the “Recordings”). The Recordings together with the Participation Materials, are referred to as the “Content”; (c) DFF shall own all rights (including intellectual property rights) in and relating to the Recordings with effect from their creation and, to the extent that any such rights vest in you, you irrevocably assign them to DFF. You shall retain ownership of the intellectual property rights in the Participation Materials (excluding any information, documentation or materials provided by DFF, which remain DFF’s), but you grant DFF a perpetual, irrevocable, worldwide, royalty-free, non-exclusive, transferable and sub-licensable licence (including to its affiliates, partners, broadcasters and service providers) to use, reproduce, display, communicate, publish, adapt and distribute the Participation Materials (including your names, logos and trade marks as they appear in them), whether alone or as embedded in, reproduced in or forming part of the Recordings, in connection with the Event, Dubai Future Week, DFF and its activities, and the archiving of any of them. To the fullest extent permitted by law, you waive, and agree not to assert, any moral or similar rights in the Content; (d) DFF shall be entitled to; (i) modify, edit, alter, reproduce, and translate the Content as it deems fit, (ii) publish, broadcast, stream (whether live or deferred), and transmit the Content (whether alone or in conjunction with other materials) and any derivative works created from or with it globally through any communication medium or platform whether now existing or hereafter created; (iii) utilize and publish your (or your employee’s) name, voice, likeness, and biographical solely and exclusively in connection with the Event and DFF. You agree that such rights may be exercised by DFF without prior notification or approval; (e) all rights to review and/or make any changes to the Content prior or pursuant to its usage or publications is expressly waived; (f) nothing in these Event Terms imposes an obligation on DFF to publish or broadcast the Content or promote your Participation. DFF may, at its sole and absolute discretion elect whether to archive the Content or utilize the latter for any other purpose; (g) you shall not be entitled to receive any remuneration, fee, commission, royalty or monetary compensation of any kind or nature from DFF or any other party in consideration of your Participation in the Event or any exploitation of the Content in any manner; and (h) to the extent that you wish to incorporate any third-party copyright or intellectual property rights into the Participation Materials and/or Content, you shall obtain written permission from the intellectual property rights owner and/or credit the owner in accordance with best industry practice and as required to comply with the rights granted to DFF as set forth herein.

4.3 You shall indemnify DFF in respect of any and all costs, claims, expenses, demands, actions and/or damages incurred as a result of or arising out of your Participation, production and/or publication of the Content, biography, names, likeness of you (or your employees) by DFF including but not limited to claims of third-party intellectual property right infringement, defamation, invasion of privacy, or right of publicity.

4.4 DFF’s maximum aggregate liability to you in relation to any loss, damage, claim, or liability arising in connection with your Participation and these Event Terms will be limited to the lesser of the expenses actually incurred by DFF in relation to your Participation or AED 1,000.

4.5 You have no authority to commit, act for or on behalf of DFF, or to bind DFF to any obligations or liability.

5. EXHIBITORS:

5.1 If your Participation includes exhibition or showcasing at the Event, you shall provide, for the purposes of showcasing at the Event, a display of an interactive experience and related products (“Showcasing Materials”) related to the theme of the Event and in the form agreed in advance with DFF.

5.2 For the avoidance of doubt, DFF shall provide a designated showcasing space to you, as notified and specified in writing (“Showcasing Space”). The Showcasing Space shall be prefabricated, built and decorated by DFF incorporating the DFF Marks (“Space Decorations”). DFF shall provide you with wifi connection with reasonable connectivity and speed, in the Showcasing Space (“Tech Specifications”) in support of your Showcasing Materials.

5.3 Notwithstanding the foregoing, DFF is unable to guarantee the stability and reliability of the Tech Specifications and shall not be responsible and/or liable for any issues relating to the Tech Specifications as provided by its third-party service providers. You are required to inform DFF in writing within five (5) Business Days from the date of receiving the Space Decorations, Tech Specifications, size and design of your logo as used in the Showcasing Space of any reasonable modification requests, which may be accommodated by DFF at its sole discretion. Further, all use of the DFF Marks by you in relation to your Participation at the Event shall be done strictly in accordance with these Event Terms.

5.4 You represent and warrant as follows:

5.4.1 You shall (i) place the Showcasing Materials in the Showcasing Space; (ii) transfer and assemble the Showcasing Materials with due care, skill, and diligence and in accordance with best industry practice; (iii) deliver the Showcasing Materials in a timely and professional manner and in strict compliance with the dates and timings communicated by DFF in writing; (iv) comply with the reasonable directions of DFF, its affiliates, the applicable landlord of the Showcasing Space and all applicable laws and regulations; (v) provide all required installation services to ensure satisfactory installation and integration of the Showcasing Materials for the Event; and (vi) at the end of the Event, demobilise the Showcasing Materials and ensure the complete reinstatement of the Showcasing Space to its original condition, including the demobilisation and removal of all installed elements, removal of waste and debris.

5.4.2 Any change to the Showcasing Space will be communicated in writing by DFF to you in advance and you will accommodate any changes to the Showcasing Space as requested by DFF at no cost to DFF.

5.4.3 You shall be responsible for all associated costs and expenses resulting from the transportation, unloading, assembly, dismantling, re-packing, maintenance (if applicable) of the Showcasing Materials. For the avoidance of doubt, and subject to clause 6.3 DFF shall be responsible for all associated costs and expenses for the Space Decorations and for the reasonable modifications (at DFF’s sole discretion). In case of additional or unreasonable requests for modifications of the Space Decorations or provision of Tech Specifications, DFF may request you to bear the associated costs and expenses.

5.4.4 A minimum of 14 Business Days prior to the Event, you shall provide DFF with a comprehensive list of all technical requirements for the Showcasing Materials, including the requirement for electrical points.

5.4.5 You possess and maintain all requisite, consents, certificates, licences, permits and authorisations required to install, operate and otherwise showcase the Showcasing Materials and perform all its obligations under these Event Terms.

5.4.6 You and your personnel, representatives and/or subcontractors have the requisite knowledge and experience to operate the Showcasing Materials safely and with due care and skill without the need for training or orientation of any kind.

5.4.7 You shall report any faults with the Showcasing Materials to DFF during the course of the Event and should any element of the Showcasing Materials require replacement, fixing or alteration during the Event, you shall replace, fix or alter the element of the Showcasing Materials as soon as possible. You shall undertake any such repairs, replacements or alterations in a manner that creates as little disruption as possible to the functioning of the Showcasing Materials during the Event and conduct of the Event.

5.4.8 You shall not use the Showcasing Space or any other area of the Event for any other purpose than as strictly provided for under these Event Terms and shall not cause or permit to be caused any damage to the Showcasing Space, including any furnishings, equipment or fixtures at the Showcasing Space or Event venues.

5.4.9 You shall comply (and ensure that your staff and agents comply) with the terms and conditions of these Event Terms and any instructions or notices from DFF, its affiliates and/or the applicable landlord of the Showcasing Space including but not limited to health & safety protocols and use its best efforts to ensure that all staff and representatives so comply.

5.4.10 You shall not fix any bolts, nails, tacks, screws, adhesives, tape or other such fixing devices to the walls or fabric of the Showcasing Space and shall not make any permanent alterations to any aspect of the Showcasing Space or Event venue.

5.4.11 You shall not alter, move or interfere with any lighting, heating, power, cabling or other electrical fittings or appliances at the Event venue, or install or use additional heating, power, cabling or other electronic fittings or appliances without the prior written consent of DFF or its affiliates.

5.4.12 You shall not do or permit to be done anything at the Event venue or during the Event which is illegal or which may be or become a nuisance (whether actionable or not), annoyance, inconvenience or disturbance to DFF, its landlord in Emirates Towers or to any other customers or partners of DFF, or any owner or occupier of neighbouring property, including as a result of setting up the Showcasing Materials at the Event venue prior to the Event, or dismantling and removing from the Showcasing Materials after the Event.

5.4.13 Nothing in these Event Terms limits DFF’s rights to enter in agreements or otherwise engage with participants or partners, including but not limited to, in respect of object or works similar or the same as the Showcasing Material(s).

5.4.14 On request you shall provide DFF with a comprehensive condition report for the Showcasing Materials, including illustrations and images, prior and following packing and transportation of the Showcasing Materials to the Event venue. The Showcasing Materials must meet the specifications and adhere to the concept design approved by DFF in writing.

5.4.15 You must maintain, for the duration of the Event, the necessary insurance policies adequately insuring you as well as the Showcasing Materials to an extent and to limits that would be reasonably expected in accordance with best practice and applicable laws. You shall provide DFF with copies of its certificate(s) or other evidence of its insurance policies, including all renewals, upon DFF’s request.

5.4.16 You shall not display any advertisement, signboards, flag, banner, placard, poster, signs or notices at the Event without the prior written consent of DFF.

5.5 DFF shall be granted the necessary rights and licenses to capture, edit, reproduce, modify photographs and videos of the Showcasing Materials as well as the right to publish and distribute such photographs and videos and any derivative works created from or with it alone or in conjunction with other materials through any communication medium or platform globally whether now existing or hereafter created (the “Showcasing Content”). You expressly waive all rights to review and/or make any changes to the Showcasing Content prior or pursuant to its usage or sharing. The Showcasing Content forms part of the Recordings and is owned and licensed in accordance with clause 4.2.

5.6 You indemnify and holds harmless, DFF, its affiliates and, if applicable any third party landlord of the Showcasing Space (the “Indemnified Persons”) from and against any and all claims, damage, liabilities, losses (including any loss of, damage to, any property of, or injury or death of, any person) and expenses of any kind whatsoever (including the costs in connection with defending against any of the foregoing or in enforcing the indemnity) incurred or suffered by the Indemnified Persons due to the installation, provision, demonstration or dismantling of the Showcasing Materials or related thereto.

5.7 This clause 5.7 applies where your Showcasing Materials include any robot or other autonomous, semi-autonomous or remotely operated machine (a “Robot”):

5.7.1 You are solely responsible for each Robot, including its safety, installation, operation, supervision and removal. Each Robot shall be operated solely by you or by individuals who are trained and competent to operate it safely and have been authorised by you (“Authorised Operators”). You shall not permit any other person, including any attendee, to operate a Robot.

5.7.2 You shall ensure that each Robot is safe, in good working order and complies with all applicable laws and venue safety rules; keep it under the supervision of an Authorised Operator at all times while it is powered and keep attendees at a safe distance; report any incident involving a Robot to DFF immediately; provide DFF on request with a risk assessment and technical and safety information for the Robot; and comply immediately with any instruction from DFF to stop, power down or remove a Robot.

5.7.3 To the fullest extent permitted by applicable law, the Indemnified Persons shall not be liable for any incident, injury (including death), loss or damage arising out of or in connection with any Robot, and you shall indemnify and hold harmless DFF and the Indemnified Persons against all claims, losses and expenses arising out of or in connection with any Robot or any breach of this clause 5.7. DFF’s approval of your Showcasing Materials does not make DFF responsible for any Robot.

5.7.4 You shall also maintain public liability cover for the operation of each Robot, in addition to the policies required under clause 5.4.15, and provide DFF with evidence of that cover before the Robot is brought into the Event venue.

6. TERM, TERMINATION, AND SURVIVAL

6.1 The Event Terms will commence on date of the submission of your registration via the online form or Event app issued to you (the “Effective Date”) and continue until the end of the Event, or if later, until you have performed all your obligations in connection with your Participation (including for Exhibitors, demobilisation and removal of the Showcasing Materials and reinstatement of the Showcasing Space), or cancellation of the Event (“Term”), unless sooner terminated in accordance with the terms below.

6.2 DFF shall have the sole and absolute right to withdraw your Participation at the Event and/or terminate these Event Terms for any reason and at any time by providing written notice.

6.3 If you fail to attend or complete your Participation or withdraw or cancel it without DFF’s prior written consent (or, as an Exhibitor, fail to deliver your Showcasing Materials by the dates communicated by DFF in writing), you shall reimburse DFF on demand for all costs and expenses incurred or committed by DFF in connection with your Participation. These include, for Speakers, the Covered Costs and any non-cancellable costs, and, for Exhibitors, all costs of the design, build, fabrication, decoration, fit-out and installation of the Showcasing Space and Space Decorations (including contractor and supplier charges and the costs of dismantling and removal). DFF shall provide you with an itemised statement of the costs claimed. This clause 6.3 does not apply where your failure is caused by a Force Majeure Event (provided you comply with clause 8.2) or by DFF’s withdrawal of your Participation or cancellation or rescheduling of the Event, except where this results from your breach of these Event Terms.

6.4 You shall have the right to terminate these Event Terms at any time, effective immediately, on written notice to DFF if DFF becomes insolvent, files a petition for bankruptcy, or commences, or has commenced against it, proceedings relating to bankruptcy, receivership, reorganization, or assignment for the benefit of creditors.

7. ASSIGNMENT

7.1 You may not assign, transfer, delegate, or subcontract any of your rights or obligations under these Event Terms without the prior written consent of DFF. DFF may at any time assign, transfer, delegate, or subcontract any or all of its rights or obligations under these Event Terms without your prior written consent.

8. FORCE MAJEURE

8.1 For the purposes of these Event Terms, a “Force Majeure Event” means an event or circumstance which is beyond the control and without the fault or negligence of the affected Party and which by the exercise of reasonable diligence the affected party is unable to avoid or prevent.

8.2 Neither Party will be liable for any loss or damage resulting from its failure or delay in performing its obligations (other than an obligation to pay money) to the extent that such failure or delay arises from a Force Majeure Event provided the affected Party (i) promptly gives written notice to the other Party describing the Force Majeure Event and how the performance of its obligations has been prevented or delayed; (ii) uses its best endeavours to restore its ability to perform its obligations; and (iii) mitigates the effects of the Force Majeure Event and continues to perform those obligations not affected by the Force Majeure Event.

8.3 Each of the following is deemed to be a Force Majeure Event: (a) war, hostilities, terrorism, civil unrest or other security or regional geopolitical developments; (b) airspace closures, travel restrictions or disruption to flights; (c) epidemic, public health emergency or extreme weather; (d) unavailability of the venue; and (e) any direction, requirement or guidance of any government, regulatory or other competent authority. Where a Force Majeure Event occurs, or DFF reasonably anticipates one, DFF may, by notice to you, cancel, postpone, suspend, relocate, reschedule or otherwise change the Event or any session or exhibition. To the fullest extent permitted by applicable law, DFF has no liability to you for any cost, expense or loss arising from the Force Majeure Event or any such change, and no such change is a breach of these Event Terms. Clause 8.2 does not restrict DFF’s rights under this clause.

9. GOVERNING LAW AND DISPUTE RESOLUTION

9.1 These Event Terms, and any dispute or claim (whether contractual or non-contractual) arising out of or in connection with them or your Participation, are governed by and shall be construed in accordance with the laws of the Emirate of Dubai and the federal laws of the United Arab Emirates as applicable in the Emirate of Dubai.

9.2 If any dispute, difference, controversy, or claim arises out of or in connection with these Event Terms (a Dispute) that Dispute will first be referred by notice in writing by a Party to the other Party’s contract representative (in the case of DFF, Chief of Legal Affairs at [email protected] (Contract Representative).

9.3 The Contract Representatives of the parties will meet and endeavour to resolve the Dispute within ten (10) Business Days from the date the Dispute is first referred to a Contract Representative.

9.4 If the Dispute remains unresolved within ten (10) Business Days from the date the Dispute is first referred to the other Party’s Contract Representative, then the Dispute will be escalated to the senior executives of each Party for resolution. The Senior Executives of each Party must work together in good faith to endeavour to resolve the Dispute.

9.5 If the Dispute was not resolved in accordance with clauses 9.2 to 9.4, any claim by you against DFF shall first be referred to the Government of Dubai Legal Affairs Department (“LAD”) to settle the dispute in accordance with Law No. (32) of 2008 as amended.

9.6 In the event that an amicable settlement of the dispute cannot be reached, or LAD issues a certificate of procedural compliance, you may refer the Dispute to the Courts of the Dubai International Financial Centre (the DIFC Courts) in accordance with clause 9.7.

9.7 The parties agree that:

9.7.1 the Small Claims Tribunal of the DIFC Courts will have exclusive jurisdiction where the value of the Dispute is equal to or less than AED 500,000; and

9.7.2 the DIFC Courts will otherwise have exclusive jurisdiction in all other cases.

9.8 The parties must continue to perform their obligations under these Event Terms while any dispute is being resolved, except that where the dispute relates to an invoice, DFF may withhold payment until the dispute is resolved.